Archiving employees
For train drivers who are no longer employed by the company, the corresponding date is entered in the Employed until field. As soon as this date is reached, the train driver's base data is moved to the archive. All records belonging to this train driver (base data in the train driver table, skills in the skills overview, deadlines in the deadline overview, documents in the documents table), with the exception of the data in the supplementary certificates table, are hidden.
You can access the archive by clicking on 
Data in the archive can still be edited; this also applies to an employee's skills, which can still be accessed via the base data editing form.
Conditions for archiving an employee in relation to the supplementary certificate
| Current status | Archiving possible? | Procedure |
| TD does not hold an active cert |  | The leaving date can be entered |
| TD holds an active, unlimited SC |  | Before the end of employment date can be entered, the SC must be withdrawn. The withdrawal date must lie in the future and must be before the leaving date. |
| TD holds an active, time-limited SC but the leaving date is before or equal to the end of the cert's validity | | |
| TD holds an active, time-limited SC and the leaving date is after the end of the SCs validity | | The leaving date can be entered |
Reactivating employees
Should a train driver return to the company, the base data record can be restored from the archive by deleting the end of employment date while the record is in the archive. This reactivates the record, and it becomes fully accessible again.